Hybrid Work Policy Template

[Company name] Hybrid Work Policy
Version: [1.0] · Owner: [People team] · Effective: [date] · Review: [12 months]

1. Purpose

This policy defines how we work together across home and office. It exists to give teams predictability, protect collaboration time, and make the best use of our office space.

2. Our working model

• We operate a hybrid model: employees may work remotely and on-site, subject to the expectations below.
• Standard expectation: [2–3] days on-site per week, agreed with your manager.
• Roles that require on-site presence ([examples]) follow their team-specific schedule.
• Fully remote exceptions are approved by [role/manager] and reviewed [twice yearly].

3. Anchor days

• Team anchor days are [Tuesday, Wednesday, Thursday]. Teams should aim to be together on at least [one] anchor day per week.
• Managers publish their team's anchor day and keep it stable for at least [a quarter].
• Desks on anchor days are guaranteed for booked team members (see section 4).

4. Desk and room booking

• Desks and meeting rooms are booked through [Reservete / booking system], not by email or chat.
• Bookings must be checked in within [30] minutes or the space is released automatically.
• Cancel bookings you no longer need by [07:00] on the day.
• Meeting rooms are booked for the time you need; release rooms you finish with early.

5. Meetings and collaboration

• Default to hybrid-friendly meetings: every meeting should work for remote participants by default.
• Use rooms with video for any meeting with a remote attendee; avoid "everyone in a room looking at one screen".
• Record key decisions in [shared doc / tool] so remote and asynchronous colleagues stay informed.
• Avoid scheduling recurring meetings only in person unless the work genuinely requires it.

6. Communication and availability

• Core collaboration hours are [10:00–16:00] local; be reachable during these hours.
• Keep your calendar and status current so colleagues know when you are on-site or remote.
• Response expectations: [same business day] for messages, [24 hours] for requests.

7. Equipment and expenses

• [Company name] provides [laptop / monitor allowance / home-office stipend of $X].
• Reasonable expenses for travel to team offsites are reimbursed per the [expenses policy].
• Report faulty equipment to [IT] for replacement.

8. Performance and fairness

• Performance is measured by outcomes and contribution, not by presence or hours online.
• Managers must apply the same standards to on-site and remote employees.
• In-person presence should never be a prerequisite for progression where the role does not require it.

9. Health, safety and wellbeing

• Employees working from home are responsible for a safe workspace; see the [DSE / health & safety guidance].
• Report any on-site incident to [facilities / HSE contact].

10. Review

This policy is reviewed [annually] by [People team] with input from managers and the [works council / employee forum] where applicable.

1. Set expectations with numbers. "[2–3] days" beats "as needed" every time.
2. Make anchor days real. A named weekday gives teams a reason to travel in together.
3. Tie booking to the policy. Configure booking windows, check-in and auto-release in your platform so rules are automatic.
4. Publish once, then explain. Hold a short all-hands, share a one-page summary, and answer questions.
5. Measure and iterate. Review attendance and utilization quarterly, and adjust rather than adding new rules.

Decision	Recommended start	Notes
On-site days per week	2–3	Make it specific; avoid "flexible" without a floor
Anchor days	Tue–Thu	Concentrates collaboration; leaves Mon/Fri flexible
Core hours	10:00–16:00	Protects overlap across time zones
Guaranteed seating	On anchor days	Removes the fear of a wasted commute
Meeting default	Hybrid-first	Every meeting works for remote participants
Home-office budget	Fixed allowance	Simpler and fairer than ad-hoc claims

For benchmark attendance and utilization figures, see our 2026 hybrid office benchmark report. To size your desks for the policy you set, use the ROI calculator.