Estimate how much your organization could save by implementing desk booking software. Adjust the sliders to match your office, and see the potential savings in real time.
Desks needed for your workforce
Wasted desks (underutilized + no-show)
Costing you $2,340,000 per year
in real estate costs
in recovered productivity
in energy savings
Desk booking software typically improves space utilization by 25-40%. We use a conservative estimate: your wasted desks (from underutilization and no-shows) are reduced by 40% through better booking, check-in enforcement, and data-driven space consolidation.
Employees save time by not searching for available desks or commuting to a full office. We estimate 2 hours saved per employee per week, valued at $35/hour, with 50 working weeks per year.
Occupancy-based HVAC and lighting adjustments save approximately $120 per desk per year. This is achieved by closing underutilized zones on low-attendance days based on booking data.
How we estimate your workspace savings.
We compare your current cost of space against the optimized footprint a booking system enables. Key inputs are headcount, office days per week, annual cost per desk, current desk utilization, and no-show rate. Savings come from closing underutilized desks, recovering no-show waste, reducing energy in unused zones, and productivity recovered from not hunting for free desks.
Most hybrid companies run 40-60% average desk utilization, so a 1.5-1.7x desk-to-employee ratio typically means 25-40% of desks can be removed or consolidated. The calculator models a realistic ratio and applies your utilization and no-show figures to estimate recoverable desks and cost.
Industry benchmarks put desk no-shows between 15% and 30%. Even losing 18% of booked desks to no-shows wastes thousands of dollars a year, which is why auto-release rules and check-in enforcement matter. The calculator uses your no-show rate to quantify this waste.
No. Savings come from using your existing real estate more efficiently — consolidating floors, subletting surplus space, or avoiding a lease expansion — not from cutting staff. Better utilization simply removes the need to pay for space nobody uses.
The model uses industry averages (about $18,000 per desk per year, 2 hours saved per employee per week at $35/hour, and $120 per desk in annual energy savings). Adjust the sliders to your own numbers for a closer estimate, then validate with a Reservete 30-day free trial.
Because Reservete licenses per workspace, not per employee, savings from removing or avoiding just a handful of unused desks usually exceed the subscription cost within the first month or two. The calculator shows annual and monthly net savings.
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