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Free Interactive Tool

Desk Booking ROI Calculator

Estimate how much your organization could save by implementing desk booking software. Adjust the sliders to match your office, and see the potential savings in real time.

Your Office Details
Number of employees: 250
Average office days per week: 3
Cost per desk per year: $18,000
Current space utilization: 45%
No-show rate (desks booked but unused): 18%
Your Estimated Savings

Desks needed for your workforce

195


Wasted desks (underutilized + no-show)

130 desks

Costing you $2,340,000 per year


Potential annual savings with desk booking software:

$936,000

in real estate costs

$8,750

in recovered productivity

$23,400

in energy savings

$968,150

total estimated annual savings
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How These Numbers Are Calculated
Real Estate Savings

Desk booking software typically improves space utilization by 25-40%. We use a conservative estimate: your wasted desks (from underutilization and no-shows) are reduced by 40% through better booking, check-in enforcement, and data-driven space consolidation.

Productivity Recovery

Employees save time by not searching for available desks or commuting to a full office. We estimate 2 hours saved per employee per week, valued at $35/hour, with 50 working weeks per year.

Energy Savings

Occupancy-based HVAC and lighting adjustments save approximately $120 per desk per year. This is achieved by closing underutilized zones on low-attendance days based on booking data.

Estimates are illustrative and based on industry averages. Actual savings vary by organization, location, and implementation.
Reservete
Reservete

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