Workplace Analytics: 8 Reports Every Facility Team Should Run Monthly

What is this guide?

The 8 workplace analytics reports facility teams should run monthly: utilization by space, occupancy by floor/day, no-show rate, peak times, user compliance (check-in %), booking lead time, cancellation rate, and cost per used desk. Run them monthly, trend them quarterly, and let them drive consolidation and policy decisions.

The 8 Reports

Report	Answers
Utilization by space	Which desks/rooms earn their keep?
Occupancy by floor/day	Where and when is the office full or empty?
No-show rate	How much capacity leaks to ghosts?
Peak times	Which hours drive capacity needs?
Check-in compliance	Which teams follow the rules?
Booking lead time	Do people book ahead or at the door?
Cancellation rate	Is inventory churning?
Cost per used desk	What does usable space really cost?

How to Run the Monthly Rhythm

Pull reports on day 2 of the month, review with facilities on day 3, file a one-page note for the quarterly portfolio review. Consistency beats sophistication - and the trend lines matter more than any single month.

Turning Reports Into Decisions

• Utilization below 50% on a floor -> consolidation candidate
• No-shows above 15% -> tighten check-in rules
• Peaks on Tuesday-Thursday -> right-size Monday/Friday floors
• Lead time under 1 day -> encourage advance booking

Where the Data Comes From

Booking platforms generate all eight automatically. Reservete's analytics cover operations, utilization, users, peaks, cancellations, and comparisons with PDF/Excel export - the full monthly packet in a few clicks.

Frequently Asked Questions

What is workplace analytics?

The practice of measuring how office space is used - utilization, occupancy, no-shows, peaks - to drive capacity, cost, and policy decisions.

How often should I run utilization reports?

Monthly at minimum, with quarterly trends for portfolio decisions. Booking platforms make both trivial to generate.

What metrics matter most for facilities?

Utilization by space, occupancy by floor/day, no-show rate, and cost per used desk are the core four - the rest refine them.

Run all eight reports in a few clicks.

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Related Guides

• the 2026 benchmark report
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• start a free 30-day trial